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Services provided by Student Academic Directing unit

Students’ Mentoring and Directing Unit in Department of Civil Engineering

 

The unit's functions, tasks, and related procedures:

The objective of the unit. This committee pursues to guide and direct students and assist them in knowing the department, its programs and fields, and in solving problems and overcoming the obstacles they face during their study of these programs in order to improve their academic outcomes.

1. The main tasks of the unit:

Disseminate the mentoring culture in the departments of the college.

  • Assigning the academic advisors from the faculty members and registering them in the academic advising system.
  • Offering guidance on cases of academic failure.
  • Follow-up of the academically distinguished students to encourage them and place their names in the list of distinguished students of the department and the college.
  • Offering the necessary support in psychological, social, awareness, and preventive counseling for students, and reporting the cases that cannot be resolved in the department to the students’ mentoring unit of the college.
  • Providing career counseling for students and assisting them in resume writing and in the acquisition of interviewing skills.
  • Holding introductory lectures on the academic programs, research activities, and study plans in the department and responding to all student inquiries regarding the department's specialty.
  • Preparing and distributing brochures that introduce the department.
  • Supporting actions for the counseling process (announcing the counseling activities, extracting student data, …etc.)
  • Collecting absence lists from faculty members in the seventh week of every semester for those who exceeded 25% and studying their cases.

 

2. Mechanism of the unit’s work:

  • The committee meets at the beginning of each semester to discuss the work plans, distribute the tasks assigned to each member during the semester, and discuss some proposals to develop the committee’s work based on the committee’s activities report of the previous semester.

(In view of the exceptional circumstances due to the Covid-19 pandemic, the committee members are contacted and work plans are coordinated for the department via e-mail, WhatsApp, and Zoom platform, and students are contacted and guided by the same e-communication channels. However, physical meetings are to be held for the essential cases).

3. The unit’s official forms:

•A form for a case study of an academically failed student,

•A form for a student who has been granted exceptional opportunities,

•A form for students with high percentage of absence,

•A form for students who scored less than 40% in the first exam,

•A form for the certificate of appreciation for a distinguished student.

 

4. The unit’s members

E-mail:   chair_ce@ ksu.edu.sa

Office No: 2 A 71 

Tel #: +966114676997       

Chairman of Civil Engineering Department

Dr. Yousef  Rodaiman Alharbi

E-mail:  mjshanag@ksu.edu.sa

Office No: 2 A 31

Tel: +966114676928                

Convener

Prof. Dr. Mohammad Jamal Al-Shannag

E-mail:  aalashaikh@ksu.edu.sa   

Office No:  2 A 57      

 Tel #:  +966114678865       

 

Member

 

 

Dr. Ahmad Hussain Alashaikh

 

E-mail: alheyf@ksu.edu.sa

Office No: 2 A 18

Tel No: +966114677003

Member

Dr. Mohammed Dhafer Alheyf

 

E-mail: mkhawaji@ksu.edu.sa 

Office No: 2 A 43

Tel No: +966114677038

Member

 

Dr. Mohammed Yahya Khawaji

 

E-mail:  hsghamdi@ksu.edu.sa 

Office #: 2 A 80

Tel No: +966114676645

Member

 Dr. Hussam Suhail Alghamdi

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The tasks assigned to the committee members are listed in the following table:

Task

 (First semester of 1443 AH), (2021 G).

Member

Week

Sending lists of department’s registered students in the Civil and Surveying Engineering programs to the members of the unit.

Dr. Mohammad Al-Shannag

2nd

Preparing the annual report for the Mentoring Unit in the Civil Engineering Department and sending it to the department’s Chairman and the Vice Dean for Educational and Academic Affairs.

16th

Determine the appropriate time to hold the unit’s virtual meetings for this semester, record their minutes, distribute tasks and the related schedules to the unit’s members.

The meeting is held every month and when necessary during the semester

Helping in psychological counseling and awareness for students and raising cases that cannot be resolved in the department to the Student Counseling Unit of the college and referred to the Counseling Center at the Deanship of Student Affairs.

All members

All weeks

Follow-up of the academically distinguished students to encourage them and put their names in the list of distinguished students in the department and the college.

 

 

Dr. Mohammad Alshannag and Dr. Mohammed Alkhawaji

 

 

 

8th

 

 

 

Follow-up of frequently failing students in the Department of Civil Engineering programs (civil &survey Engineering), who have received warnings or exceptional opportunities from the University Vice Rectorate for Academic Affairs, write reports on their academic status, ensure the communication mechanism is documented with them, and refer some special cases to the unit’s convener.

 

 

 

Dr. Ahmad Alashaikh

 

 

 

7th & 8th

 

Follow-up of failing students in the Civil Engineering program (with a GPA < 3), for warning them, knowing the reasons for their stumbling, and making sure of the communication mechanism and documenting it.

 

Dr. Mohammad Alkhawaji and Dr. Hussam Alghamdi

7th & 8th

 

Follow-up of failing students in the Survey Engineering program (with a GPA < 3), for warning them, knowing the reasons for their stumbling, and making sure of the communication mechanism and documenting it.

 

Dr. Mohammad Alhyf and Dr. Ahmed Alashaikh

7th & 8th

Delivering remote introductory lectures in the middle of the first semester to the non-specialized students in the Department of Civil Engineering to different tracks.

 

 

Dr. Mohammad Al-Shannag and Dr. Ahmed Alasheikh

8th

 

Communicating with colleagues in Civil Engineering and urging them to send a list of the names of frequently absent students (whose absence exceeded 25%) in the sections they teach and remind colleagues that they should not deprive them of writing the final exam, before sending warning messages through the mentoring unit member.

 

 Dr. Mohammad Alkhawaji and Dr. Hussam Alghamdi

 

 

6th

Communicating with colleagues in the survey engineering and urging them to send a list of the names of frequently absent students (whose absence exceeded 25%) in the sections they teach and remind colleagues that they should not deprive them of taking the final exam, before sending warning messages through the mentoring unit member.

Dr. Mohammed Alheyf

 

6th

Communicating with colleagues in the Civil Engineering Department and urging them to send a list of students who scored less than 40% in the first midterm exam and send warning messages to students.

 Civil Engineering: Dr. Mohammad Alkhawaji and Dr. Hussam Alghamdi

Surveying Engineering: Dr. Mohammed Alheyf

8th & 9th

Follow-up of the graduated students

All members of the unit

 

All weeks

Useful Links:

Advisor for fresh students

Handbook of student’ rights and duties